PRIVACY DISCLOSURE STATEMENT AND CONSENT

Overview

Branded Financial Services Pty Ltd, ABN 27 004 013 334 (‘we’, ‘us’, ‘our’) collects information about you for the
purposes you agree to in this Privacy Disclosure Statement and Consent (‘Consent’). When you agree to the terms, you agree we can, consistently with Australia’s privacy and credit reporting laws, collect, use and exchange credit and personal information about you for those purposes.

Privacy Disclosure Statement and Consent  

We are collecting credit and personal information (information) about you, as applicable:  

o To provide you, or a company of which you are a director, with:  

• Consumer credit for personal, household, domestic or residential investment purposes; or 
• Commercial credit for business purposes; or  
• Other services stated in this Consent; or  

o In relation to a guarantee you will provide.  

We require the information we collect from you, or your broker or dealer on your behalf, to confirm your identity and  to assess your credit or guarantor application or the credit application of a company of which you are a director, source  any required insurances and to manage any credit contract that results. If you do not provide the information sought we  may be unable to process your application, or the company’s application, or we may be limited in the other services we can offer you or the company.  

Your information – Collection and Credit Reporting Body Disclosures

When we collect information from you in the credit application process, we use that information in a number of ways  to assess your credit application and to manage any credit contract that results. We may:

• Disclose your information to Equifax Australia Information Services & Solutions Pty Limited, a credit  reporting body (CRB)  

• Use information the CRB provides to assist us assess your credit or guarantor application  • Disclose your credit information to your broker or dealer to assist in the application process  • Provide the CRB with your repayment history  

• Notify the CRB of any overdue payments, provided they are more than 60 days overdue, we have attempted to  collect the payment and we have notified you of our intention to do so  

• Notify the CRB of a serious credit infringement if we have reasonable grounds to believe your fraudulently  obtained, or attempted to obtain, credit from us or that you have shown an intention to evade your obligations  under the contract with us  

o We will only do this if we have not been able to contact you over a 6-month period  

• Ask the CRB to assess your eligibility to receive direct marketing material from us  

The CRB may include your information in reports to other credit providers to assist them in assessing your credit  worthiness.  

The information we obtain from you is used, subject to compliance with Australia’s privacy and credit reporting laws, only for the purposes listed in this Consent and is not disclosed to any other person except with your permission or as  permitted, or required, by law.  

Your rights 

You have the right to ask: 

• us to provide you with all the information we hold about you  

• us to correct the information we hold if it is incorrect  

• us for copies of our privacy policy and this document, in a form that suits you (e.g. hardcopy or email)  • the CRB not to use your information for direct marketing assessment purposes, including pre-screening  • the CRB not to use, or disclose, your information if you have reasonable grounds to believe you have, or will  be, a fraud victim  

• the CRB to provide you with a copy of the information it holds about you  

You can gain access to the information we hold about you by contacting our Privacy Officer by telephone on

1300 549 166 or email at complaints@brandedfinancial.com.

In some cases, an administration fee may be charged to cover the  cost of providing the information.  

Our Privacy Policy is available on our website at www.brandedfinancial.com.au or we will provide you with a copy if  you ask us.  

You can contact Equifax Australia Information Services & Solutions Ltd through their website  www.equifax.com.au/understanding-your-credit-file and by completing their online form.  

Disclosure and Consent  

By signing below, you agree we may:  

• Use your personal and credit information:  

o To assess your consumer or commercial credit and/or guarantee application and/or to assess a credit  application by a company of which you are a director  

o To manage or better service your, or the company’s, account and any future needs 

o To assist you to manage your debts or the company’s debts or collect any amounts you or the company  owes  

o As the law authorises or requires;  

• Obtain from, and disclose to, any third party, including your broker or dealer, information about you, the  applicant(s) or guarantor(s) that is reasonably necessary to assess, arrange, provide or administer your credit  application or guarantee and any insurance requirements;  

• Provide credit information about you to a guarantor, or prospective guarantor;  

• Provide you, or the company of which you are a director, with offers or information of other goods or services  we, or any of our associated entities, may be able to provide to you or the company, unless you tell us not to;  • Disclose your personal and/or credit information to our service providers and advisors so they can perform  their services for us, such as IT, our funding arrangements, debt collection, legal, accounting, auditing. We  disclose your information only to the extent necessary for those services, requiring the information to be  handled consistent with privacy laws and our privacy policy; and  

• Disclose your personal information to any other organisation that may wish to acquire, or has acquired, an  interest in our business or any rights under your contract with us, or the contract with us of a company of which  you are a director.  

You also agree that we may, as appropriate:  

• Where you are a consumer credit applicant, notify a CRB you as an individual (not as a director of a company)  have applied for credit with us, the amount of the credit required, the contract details, including the amount  financed, your status under the contract (borrower / co-borrower / guarantor) and commencement and  termination dates;  

• Provide your identification details to the CRB and to check those details with a document issuer or official  record holder via third party systems to confirm your identity;  

• Exchange your information with the CRB, any credit provider named in your credit report or in your application  and with any introducer assisting you with the application; 

• Obtain information about your consumer credit or commercial activities, or commercial credit worthiness, where relevant, from a CRB; 

• Disclose information about you to a guarantor, or a prospective guarantor; and  

• When you are a prospective guarantor, obtain a credit report about you to assess whether to accept you as a  guarantor.  

You also agree and consent to, as appropriate:  

• A CRB disclosing consumer credit information to us for considering your consumer or commercial credit or  guarantor application, and/or assessment of a credit application by a company of which you are a director 

• Another credit provider, disclosing to us for a particular purpose, information it holds about you  

Where the applicant, or guarantor, is a company of which you are a director, you specifically acknowledge and  agree you consent to the use of your information, in addition to the company’s information, in each of the ways listed above  

Your consent to electronic communications  

By agreeing to the terms, you consent to us giving you documents by electronic communication such as email. If you give your  consent, paper documents may no longer be given, electronic communications must be regularly checked for documents,  and your consent may be withdrawn at any time. 

CREDIT GUIDE

1. General

We are required by law to provide you with a Credit Guide as soon as it becomes apparent we are likely to enter into a credit contract with you.

This guide provides you with basic information about:

  • who we are and how to contact us
  • our obligations to provide you with a credit assessment if you ask us
  • our obligation to ensure the chosen credit contract meets your requirements and objectives
  • our obligation to ensure you have the financial capacity to repay the credit contract without undue hardship and
  • how to contact both our internal and external dispute resolution schemes if you have a complaint about us

2. Credit Assessment

If you ask us, we will provide you with a credit assessment.  It will provide you with a summary of the information you gave us about your stated requirements and objectives and your financial position.  It will also state the basis for our credit decision.

If requested, we will provide you with a written copy of the assessment before entering the contract or increasing the credit limit.

We will also provide you with a written copy of the credit assessment within 7 business days of your request if it is made within 2 years of the contract being formed.  We will provide it within 21 business days if your request is received more than 2 years after the contract was formed.

We are not obliged to provide you with a copy of the credit assessment if we do not approve your credit contract application or your request is received more than 7 years from when the contract was formed or the credit limit increased.

You will not be charged for a copy of your assessment.

3. Responsible Lending

Under the National Consumer Credit Protection Act we have obligations to ensure the credit contract we offer you meets your requirements and objectives and that you have the financial capacity to repay without substantial hardship.

We must not enter into a contract with you, or increase your credit limit on an existing contract, if the credit contract is unsuitable and/or you are unlikely to meet the repayment obligations without financial hardship.

4. Dispute Resolution

Our business is committed to excellent customer service and the resolution of any concerns or complaints quickly, fairly and efficiently.   Our priority is to resolve these matters with you as quickly as possible.

If you have a concern or complaint, please lodge it with our internal dispute resolution scheme by telephone, email or mail.  The contact details are:

Telephone:   1800 264 720 (free call)

Email:             enquiries@brandedfinancial.com

Mail:                Customer Service

Branded Financial Services Pty Ltd

Quad 3, Suite1.08, Level 1, 102 Bennelong Parkway, Sydney Olympic Park,

NSW 2127

Our staff will contact you to discuss your concerns and the outcome you want.  We will then investigate your matter. We will provide you with a written response of the outcome if we cannot resolve your complaint or concern in within one day of receiving it.

Should a complaint arise which we do not resolve to our mutual satisfaction, please be aware you can then take it to our external dispute resolution service.  This is a free service which provides you with an independent mechanism to resolve any specific complaints or disputes you have with us which we cannot resolve together.

We are a member of the Australian Financial Complaints Authority Limited (AFCA), an External Dispute Resolution Scheme. 

AFCA’s contact details are:

Telephone:   1800 931 678 (free call)

Email:              info@afca.org.au

Website:       www.afca.org.au/make-a-complaint

Fax:                 (03) 9613 6399

Mail:                  Australian Financial Complaints Authority Limited

GPO Box 3

Melbourne VIC 3001

5. Our Contact Details

If you wish to contact us for any reason, including if you experience hardship in meeting your financial obligations, our contact details are:

Telephone:   1800 264 720 (free call)

Email:             enquiries@brandedfinancial.com

Mail:                Customer Service

Branded Financial Services Pty Ltd

Quad 3, Suite1.08, Level 1, 102 Bennelong Parkway, Sydney Olympic Park,

NSW 2127

PRIVACY DISCLOSURE STATEMENT & CONSENT

Who is Vroom

Lodge IQ Finance Pty Limited

ABN: 59 6432 92700

ACL: 530545

Suite 4.02,

1F Homebush Bay Drive,

Rhodes, NSW, 2138

lodge@lodge.finance

We collect information about you for the purposes you agree to in this Privacy Disclosure Statement and Consent. When you sign below, you agree we can, consistent with Australia’s privacy and credit reporting laws, collect, use and exchange credit and personal information about you for those purposes.

Privacy Disclosure Statement and Consent
We are collecting credit and personal information (information) about you, as applicable: To source for you, or a company of which you are a director:
  • Consumer credit for personal, household, domestic or residential investment purposes;
  • Commercial credit for business purposes; or
  • Other services stated in this Privacy Disclosure Statement and Consent (Consent); or
To support a guarantor application you will provide.

As your broker, we require the information we collect from you to assess your credit or guarantor application, or the credit application of a company of which you are a director, source a suitable credit provider and any required insurances, and to manage the application process, where required. If you do not provide the information sought we may be unable to process your application, or the company””s application, or we may be limited in the other services we can offer you or the company.
Your Information — Collection and Credit Reporting Body (CRB)
(‘CRB’) Disclosures

When we collect information from you in the credit application process, we use that information in a number of ways to assess your credit application and to source a suitable credit provider or lessor and/ or insurance provider.

We may:

  • Disclose your identification information to a CRB and in some cases obtain a credit report;
  • Use any information the CRB provides in that report to assist us to preliminarily assess your consumer credit or guarantor application;
  • Disclose your personal information to an insurer or insurers to source any insurances you wish to obtain; and
  • Disclose your credit information to a credit provider or credit providers to apply for finance on your behalf.

The information we obtain from you is used, subject to compliance with Australia””s privacy and credit reporting laws, only for the purposes listed in this Consent and is not disclosed to any other person except with your permission or as permitted, or required, by law.

Credit Providers

As part of providing our services to you, we may undertake tasks for a credit provider which is reasonably necessary to manage the application process. When doing so, we are acting as agent for the credit provider, with the same privacy law requirements applying to both of us.

We may submit your application to one or more credit providers. Those credit providers and their website addresses are set out in the Schedule 1 at the end of this document.

A credit provider, to whom we submit an application, may disclose information about you to, and collect information about you from, from one or more CRBs.

The website of each credit provider contains details of each CRB with which it deals and other detail about information held about you, including whether that information may be held or disclosed overseas and, if so, in which countries. The websites also describe your key rights. This detail may be described on the credit providers websites as ‘notifiable matters’, ‘privacy policy’, ‘credit reporting policy’ or ‘privacy disclosure statement and consent’, or similar.

For each CRB the website details will include the following specific information:

  • That the CRB may include information the credit provider discloses about you to other credit providers to assess your credit worthiness;
  • That, if you become overdue in making consumer credit payments or you commit a serious credit infringement, the credit provider may disclose that information to a CRB;
  • How you can obtain the credit provider””s and/or CRB””s policies about managing your credit information;
  • Your right to access and/or correct information held about you and to complain about conduct that may breach the privacy and credit reporting laws;
  • Your right to request a CRB not to undertake pre- screening for purposes of direct marketing by a credit provider; and
  • Your right to request a CRB not to release information about you if you believe you are a victim of fraud

This detail will also be included by the credit provider who approves your application in the privacy disclosure statement and consent document it will provide to you.

Each credit provider website includes information on how to contact the credit provider and how to obtain a copy of its privacy documents in a form that suits you (e.g. hardcopy or email).

Your Rights

You have the right to ask:

  • Us to provide you with all the information we hold about you;
  • Us to correct the information we hold if it is incorrect;
  • Us for copies of our privacy policy and this document, in a form that suits you; (e.g. hardcopy or email)
  • The CRB not to use your information for direct marketing assessment purposes, including pre- screening; and
  • The CRB to provide you with a copy of the information it holds about you.

You can gain access to the information we hold about you by contacting our Privacy Officer on 1300 617 362 or email at lodge@lodge.finance. In some cases an administration fee may be charged to cover the cost of providing the information.

Our Privacy Policy is available on our website or we will provide you with a copy if you ask us.

Schedule 2 at the end of this document sets out the contact details for each CRB service.

Disclosure and Consent

By accepting the terms and conditions, you agree we may:

  • Use your personal and credit information:
    • To assess your consumer or commercial credit and/or guarantee application and/or to assess a credit application by a company of which you are a director;
    • To source any finances you required;
    • To source any insurances you require; and
    • As the law authorises or requires
  • Disclose to, and obtain from, any prospective credit provider or insurer, information about you that is reasonably necessary to obtain the finance and insurances you require;
  • Check your information with the document issuer or official record holder for the purpose of confirming your identity;
  • Obtain from, and disclose to, any third party, information about you, the applicant(s) or guarantor(s) that is reasonably necessary to assist you to obtain the finance and insurances required;
  • Provide your information, including your credit report(s), to one or more of the credit providers specified in Schedule 1 so they can assess your application, or the application of a company of which you are a director, or your suitability as a guarantor;
  • Provide credit information about you to a guarantor, or prospective guarantor;
  • Provide you, or the company of which you are a director, with offers or information of other goods or services we, or any of our associated entities, may be able to provide to you or the company, unless you tell us not to;
  • Disclose your personal and credit information to the extent permitted by law to other organisations that provide us with services, such as contractors, agents, printers, mail houses, lawyers, document custodians, securitisers and computer systems consultants or providers, so they can perform those services for us. This includes service providers located overseas. It is not practical to list every country in which recipients will be located, however it is likely to include, Germany, New Zealand, United Kingdom, Malaysia Philippines, India, Singapore, Japan & United States of America; and
  • Disclose your personal information to any other organisation that may wish to acquire, or has acquired, an interest in our business or any rights under your contract with us, or the contract with us of a company of which you are a director.

You also agree and consent to, as appropriate:

  • A CRB disclosing consumer credit information to one or more credit providers specified in the Schedule 1 below for the purpose of assessing your application for consumer or commercial credit or your guarantor application, and/or assessing a credit application by a company of which you are a director;
  • When you are a prospective guarantor, a credit provider using that information to assess your suitability as a guarantor;
  • A credit provider disclosing to another credit provider, to your agent, such as us as your broker, or to a servicer, for a particular purpose, information it holds about you. 
Extended Effectiveness For Commercial Credit

Your agreement and consent to the disclosures and consents in this document will be effective for a period of 12 months, but only in relation to commercial credit. Your agreement to this ceases when you either withdraw it by contacting us using our details above or 12 months after you sign below, whichever first occurs. This will allow us to continue to provide our services to you without the need to ask you to sign a new privacy statement and consent each time you require commercial credit within a 12 month period. The extended effectiveness does not apply in relation to consumer credit.

Where the applicant, or guarantor, is a company of which you are a director, you consent to the use of your information, in addition to the company””s information, in each of the ways listed above.

Effectiveness For Consumer Credit

This authorisation ceases when we undertake a task on behalf of the credit provider. 

Authorisation

By accepting the terms and conditions you also authorise us to make a request on your behalf to obtain credit reporting information about your consumer and commercial credit worthiness from a CRB. That information will assist us in providing our services to you.

Schedule 1 – Credit Providers
A.C.N 161 130 696 Pty Ltd t/as Axsess Todayhttp://www.axsesstoday.com/
Affordable Car Loanshttp://www.affordablecarloans.com.au
Australian Motor and Marine Financehttp://www.ammf.com.au/
AutoPayhttp://www.autopay.com.au
Automotive Financial Services Pty Ltdhttp://www.afs.com/
Azora Financehttps://azorafinance.com/
BOQ Equipment Finance Limitedhttp://www.boq.com.au/
Branded Financial Serviceshttp://www.brandedfinancial.com.au
Business and Capital Pty Ltd t/as Kikka Capitalhttp://www.kikka.com.au/
Capital Finance Australia Limitedhttp://www.capitalfinance.com.au/
Cashflow Financehttp://www.cashflowfinance.com.au
Commonwealth Bank of Australiahttp://www.commbank.com.au/
EarlyPayhttp://www.earlypay.com.au
Finance Onehttp://www.financeone.com.au
Firstmac Asset Funding (Commercial) Pty Ltdhttp://www.firstmac.com.au
Flexfleethttp://www.flexfleet.com.au
Flexi Commercial Pty Ltdwww.flexicommercial.com
Flexirent Capital Pty Ltdhttp://www.flexigroup.com.au
Gedda Moneyhttps://gedda.com.au
Get Capital Pty Limitedhttp://www.getcapital.com.au
Greenlight Auto Financehttps://greenlightauto.finance/legal/privacy-policy/
Group & General Financehttp://www.groupandgeneral.com
Grow Equipment Finance Pty Ltdhttp://www.growbiz.com.au
Grow Finance Pty Ltdhttp://www.grow.com.au
Judohttp://www.judo.bank
Latitude Financial Services Limitedhttp://www.latitudefinancial.com.au
Liberty Financial Pty Ltdhttp://www.liberty.com.au
Loan Uhttps://loanu.com.au/privacy/
LoanOptions AIhttps://www.loanoptions.ai/
Lumi Financial Management Pty Limitedhttps://www.lumi.com.au/
Macquarie Leasing Pty Ltdhttp://www.macquarie.com.au
Metro Finance Pty Ltdhttp://www.metro.com.au
Morris Finance Ltdhttp://www.morrisfinance.com.au
Moula Money Pty Ltdhttp://www.moula.com.au
Multiplihttps://www.multipli.com
NWChttp://www.nwc.com.au
National Australia Bank Limitedhttp://www.nab.com.au
Nissan Financial Serviceshttp://nissan.com.au
Oneteam Capital Pty Ltd T/as Quest Finance Technologieshttps://quest.finance/
Pepper Asset Finance Pty Ltdhttp://www.pepperonline.com.au
R.A.C.V. Finance Pty Ltdhttp://www.racv.com.au
Ratesetter Australia Pty Ltdhttp://www.ratesetter.com.au
RedZed Lending Solutions Pty Ltdhttp://www.redzed.com
Resimac Asset Financehttps://www.resimacassetfinance.com.au/
Scottish Pacific Business Finance Pty Ltdhttps://www.scotpac.com.au/
Selfco Leasinghttp://www.selfco.com.au
Southern Cross Credit Unionhttps://www.sccu.com.au/app/
Spotcap Australia Pty Ltdhttp://www.spotcap.com.au
St George Finance Limited (BOM / Bank SA)www.stgeorge.com.au
TL Rentals Pty Ltdhttp://www.tlrentals.com.au
Thorn Equipment Finance Pty Ltdhttp://www.thornequipmentfinance.com.au
Thornmoney Pty Ltdhttp://www.thorn.money
United Loan Solutions Pty Ltd t/as Loan Uhttps://loanu.com.au/privacy/
Vestone Capitalhttps://vestonecapital.com/
Volkswagen Financial Serviceshttp://www.vwfs.com.au
Westpac Banking Corporationhttp://www.westpac.com.au
Wingate Consumer Finance Pty Ltd t/as Now Financehttp://www.nowfinance.com.au
Schedule 2 – Credit Reporting Bodies (CRB)

Experian www.experian.com.au (03) 8622 1600

Illion https://www.illion.com.au 1300 734 806

Tasmanian Collection Service www.tascol.com.au (03) 6213 5555

Equifax www.equifax.com.au 1300 921 621

CREDIT GUIDE AND PRIVACY FORM

Credit Assistance Provider

Lodge IQ Finance Pty Limited

ABN:  59 643 292 700,

ACL: 530 545

Building F, Level 4, Suite 2, 1 Homebush Bay Drive, Rhodes, NSW, 2138

E: lodge@lodge.finance

P: 1300 617 362

About this Credit Guide:

This Credit Guide sets out important information to help you decide whether to accept our assistance in obtaining a credit contract or consumer lease

This Credit Guide will tell you:

  • Who we are & how to contact us;
  • Engagement & Conditions;
  • Fees & Commissions;
  • Referrers & Referral Fees;
  • Our Responsible Lending obligations;
  • Credit Providers we conduct consumer credit business with; and
  • What to do if you have a complaint.

We are required to provide this Credit Guide to you as soon as practicable after it becomes apparent we are likely to provide credit assistance to you.

We provide “Credit Assistance” when we:
  • Suggest or assist you to apply for a particular credit contract with a particular credit provider; or
  • Suggest or assist you to apply for an increase to the credit limit of a particular credit contract with a particular credit provider; or
  • Suggest you remain in a particular credit contract with a particular credit provider. 
Engagement and Conditions:

You (the customer) engage us (the broker) to arrange a loan on your behalf. You acknowledge that we act as an independent contractor to assist you to obtain and negotiate a loan, and that we have advised you to obtain your own independent legal and financial advice regarding the suitability of any loan.

Fees Payable by You:

We sometimes charge a fee for our services. More details about any fees payable will be detailed in a “Quote” we will give you before a finance application is lodged. No commission is payable by you to us, this is paid by the credit provider.

How we and our Authorised Credit Representative are paid:

We are paid commissions by Credit Providers for introducing customers. The Credit Providers we deal with will usually pay a commission based on:

  • the size of the loan; and
  • the particular loan product you have selected.

We only receive a commission if your loan is settled and is paid to us either directly by the lender, or paid to us by our aggregator. We may receive the following commissions after we provide credit assistance and your loan has settled.

Type of Commission:
  • Commission/Brokerage. (Paid shortly after settlement) ranges from 0% to 4% depending on type of finance sought.
  • Volume Bonus ranges 0% to 2.5% depending on aggregate of volume introduced to a Credit Provider over a monthly period. The amount of this additional commission cannot be determined at the time of loan settlement.
  • Method of Calculation is based on Net amount financed plus GST.

If you would like a detailed estimate of how much commission we would be paid by a particular credit provider, we will provide this to you.

Referrers and Referral fees:

In some cases, your business may have been referred to us by non- regulated third parties such as accountants, financial planners, motor resellers etc. Where this is the case, we may pay a referral fee to these parties. If we do pay a fee to these parties, then

  • They should already have told you about this; and
  • We will either disclose the fee or a reasonable estimate in our Proposal Disclosure Document.

Alternatively, if you want to know, you can ask about the fee and we will tell you how much was paid and how it was worked out.

Preliminary Assessment:

What we will need from you:

When we provide you with credit assistance, we must only recommend credit products that are not unsuitable for you. To be able to determine which loan products are not unsuitable, we are required to complete a Preliminary Assessment. When we make this preliminary assessment, we determine:

  • your requirements and objectives – that is, what kind of loan do you want, and for what purpose;
  • your financial and relevant personal situation; and
  • your ability to repay the loan that you are considering

In assessing these factors, we are also required to take reasonable steps to verify some of the information you provide us.

This verification may include:

  • asking you for copies of documents that demonstrate your financial situation – in some cases we may also need to sight original documents; and
  • contacting third parties to assist in verifying the information that you provide. 
Obtaining a copy of your Preliminary Assessment:

If we haven’t already provided it to you, you may request a copy of our Preliminary Assessment, and we must give you a copy of it:

  • at any time during the first 2 of years of conduction the assessment, within 7 business days; or
  • between 2 years and 7 years after it was conducted we must provide it within 21 business days.

There is no charge for requesting or receiving a copy of the Preliminary Assessment

Financial Hardship:

It is important to us that the new credit commitment remains affordable to you but understand those situations can change. In the event that you find yourself in financial difficulty we ask that you let us know so we can assist you in contacting the credit provider to discuss alternate options.

Our “Consumer” Credit Providers include:

We source credit products from a range of banks, lenders and other credit providers. However, at present, we write a greater percentage of loans with the following banks, lenders and other credit providers. These Lenders do not necessarily represent all the lenders who offer credit of the nature you seek.Refer to Schedule 1 – Credit Providers in the Privacy Document.

Dispute Resolution

A complaint is defined in AS/NZS 10002:2014 and ratified by ASIC as “an expression of dissatisfaction made to or about an organisation, related to its products, services, staff, or the handling of a compliant, where a response or resolution is explicitly or implicitly expected or legally required.” To provide continued excellent customer service, we highly value customer-friendly and efficient complaint handling by all Representatives.

Our Internal Process

To ensure we continue to provide excellent customer services AND to comply with ASIC’s RG271: Internal Dispute Resolution, we have an internal dispute resolution process which must be followed by all staff and Authorised Credit Representatives.  Our process, as per RG271, deals with potential complaints made by all ‘retail customers’ which as minimum is defined as consumers, primary producers and small business with less than 100 employees at time of act resulting in complaint.  I.e. it is not only applicable to regulated credit assistance. All actions in dealing with complaints must be handled honesty, fairly and lawfully.  We, as a business, approach complaints and the process of resolving them in a positive manner; seeing this as an opportunity to enhance our offering to customers.  Any hostile, rude or dishonest approach to resolving complaints will not be tolerated. Our internal procedure is referred to in our Credit Guide and our documented internal process must be provided to any client who requests a copy.

Oral complaints

All complaints must be handled in a customer-friendly manner and with an intent to resolve where possible. Any oral complaint not able to be resolved by the receiving team member must be referred to our Complaints Officer and/or Complaints Officer/Responsible Manager as soon as practically possible.  The complainant’s name and contact details must be collected and passed on as part of this referral.  If it is deemed inappropriate for the Complaints Officer/Complaints Officer/Responsible Manager to handle the complaint directly (i.e. conflict is with him or her and not likely to be efficiently resolved), then this process should instead apply to a nominated senior team member as a substitute.

The process:

  • Once advised, the Complaints Officer/Complaints Officer/Responsible Manager will deal with the complainant over the phone within a maximum timeframe of 24 hours. 
  • The Complaints Officer/Complaints Officer/Responsible Manager will provide the complainant their name, role in business and contact details.
  • The complainant will be given the opportunity to explain the situation from their perspective and why they are dissatisfied.
  • If the Complaints Officer/Responsible Manager is not able to resolve the complaint over the phone, they should politely suggest that the complainant put the complaint in writing via email, post, or facsimile.
  • All updates and outcomes should be promptly (within 48 hours max.) documented within the Complaints Register by the Complaints Officer/Responsible Manager. 

Written complaints

All complaints must be handled in a customer-friendly manner and with an intent to resolve where possible.   All written complaints must be referred to the Complaints Officer/Responsible Manager immediately. If it is deemed inappropriate for the Complaints Officer/Responsible Manager to handle the complaint directly (i.e. conflict is with him or her and not likely to be efficiently resolved), then this process should instead apply to a nominated senior team member as a substitute.

The process:

  • The Complaints Officer/Responsible Manager will immediately record these details into the Complaints Register:
    • Name of complainant.
    • Date received.
    • Person involved. 
  • Description of complaint.
    • Actions taken to try and resolve.
    • Status or outcome, date resolved and whether there is EDR or PI insurer involvement.
  • Once registered and within 24 hours since the complaint was initially received, the Complaints Officer/Responsible Manager will send a written acknowledgement to the complainant, using the same medium that complaint was received or in a manner requested by complainant.  The acknowledgement to complainant will include:
    • Confirmation of receipt.
    • Name, role, and contact details of the Complaints Officer/Responsible Manager.
    • Confirmation that an investigation of the complaint has begun with the intent of resolving within no longer than 30 days.
    • The details of our external dispute resolution contact details and our membership number; explaining that whilst we would like to resolve internally, they do have the right to contact the EDR service directly should they prefer.
  • The Complaints Officer/Responsible Manager should consider the complaint within 7 days from receipt and seek to address directly with the complainant with an intent to resolve asap.
  • All updates and outcomes should be documented within the Complaints Register, by the Complaints Officer/Responsible Manager, and where possible, the complainant should acknowledge resolution.
  • If the complaint cannot be resolved within 30 calendar days via our internal processes, the Complaints Officer/Responsible Manager must advise the complainant in writing that they should deal directly with our external dispute resolution scheme.  This should also be noted in the complaint register.
  • This response, again within a maximum of 30 days from date of complaint being received, must be in writing and using the same medium that complaint was received or in a manner requested by complainant.  The acknowledgement to complainant will include:
    • The outcome of the internal complaint investigation, including steps and decisions taken.
    • Explanation of decision made, measured against complaint made and investigation taken.
    • The complainant’s right to contact AFCA, including our membership number and AFCA’s contact details, should they not be fully satisfied with the outcome of IDR.      
  • If a complaint has been resolved to the complainant’s full satisfaction within the 5th business day of receipt and the complainant has not explicitly requested a written response, one is not necessary.  In all other circumstances, a written response as per above applies.
Remedies

The Complaints Officer/Responsible Manager must act fairly and should offer compensation if deemed reasonable.   Only s/he can offer compensation.   All outcomes must be recorded in our Complaints Register.

Monitoring & Reporting

The Complaints Officer/Responsible Manager should review the Complaints Register from time-to-time and at least half-yearly.  If common issues are occurring, address via training or updated processes.  In the same interval, results of the review should be reported to Senior Management including Board Members where applicable. All personal information relating to complaints must be kept private and confidential. The Internal Dispute Resolution process should be reviewed annually as part of our ACL renewal process and updated if necessary.   

Training

All staff and authorised credit representatives must be made aware of this policy and applicable process.  This training will be conducted as part of onboarding all new representatives and then as needed. Any staff/ACRs directly involved in the complaint handling process must have more detailed and regular training, including awareness of the regulatory requirements and knowledge of AFCA’s processes.

External Dispute Resolution

We are a member of AFCA, membership number 73147. The Complaints Officer/Responsible Manager is responsible for keeping the membership up-to-date and for any required liaison with AFCA and ASIC, including advice of any new Credit Representative details within 15 business days, any change in the details of or a revocation of the appointment of a Credit Representative within 10 business days (including when a Credit Representative changes their EDR scheme membership) and of any change to our External Dispute Resolution membership within 10 days of occurring (or within 3 business days if our membership ceases).   If external legal assistance is required, this should be arranged by the Complaints Officer/Responsible Manager.

Authorised Credit Representatives

All Authorised Credit Representatives and their actions fall within the responsibility of us, the licensee.  They must follow all aspects of this policy and our internal processes. Regardless, by regulatory requirements, they must arrange and maintain separate membership of an ASIC-approved External Dispute Resolution scheme.  Details, including changes, must be advised to our Complaints Officer/Responsible Manager who will keep up-todate records in the Representative Register.

External Visibility

All ACLs must have a publicly available and readily accessible complaints policy.  This policy must include:

  • How a customer may lodge a complaint internally with the firm.
  • The options available to assist complainants who may need additional assistance in lodging a complaint.
  • The key internal steps undertaken to deal with complaints received including IDR steps, response timeframes and AFCA details where a compliant cannot be resolved.

The complaints policy and our membership of AFCA must be detailed in our Credit Guide and if applicable, on our website in an accessible location.

Drive On Finance Pty Limited details are:

Attention: Compliance and Complaints Handling Officer

Phone: 1300 031 264

Email: lodge@lodge.finance

Mail:  Suite 4.02, 1F Homebush Bay Drive, Rhodes, NSW, 2138

We hope that you will be satisfied with how we deal with your complaint.However, if your concerns remain unresolved, or you have not heard from us within 30 days,  then you can have your complaint heard by an independent party. The complaint can be lodged with the Australian Financial Complaints Authority(AFCA):

Phone: 1800 931 678 (freecall)

Email: info@afca.org.au

Website: www.afca.org.au

Mail: Australian Financial Complaints Authority, GPOBox3, Melbourne VIC 3001

Time limits may apply to complain to AFCA and so you should act promptly or otherwise consult the AFCA website to find out if or when the time limit relevant to your circumstances expires.

CREDIT QUOTE

This Credit Quote provides information about the fees and charges you agree to pay for our services as a finance broker. We are required to provide this Quote before we provide any credit assistance to you. We provide “credit assistance” when we:

  • suggest or assist you to apply for a particular credit contract with a particular credit provider; or
  • suggest or assist you to apply for an increase to the credit limit of a particular credit contract with a particular credit provider; or
  • suggest you remain in a particular credit contract with a particular credit provider. 
Scope of Credit Services:

You have requested that we provide you with the credit assistance and other services described below. The maximum amounts that are payable by you to us in relation to these services are as follows:

  • We will do our best to arrange the most appropriate finance to meet your needs.
  • If we successfully obtain the finance you require, the maximum fee or charges for provision of Credit Assistance is typically $990 but can be up to 4% of the loan amount. This fee is included in the loan amount and is not payable if the finance application does not proceed to settlement.

All amounts are inclusive of the Goods and Services Tax (GST) where applicable. The maximum amount you may pay to us for our credit assistance and other services detailed is a once only fee.

Customer(s) Acceptance of this quote

By accepting the Terms and Conditions, you agree to the terms set out in this quote and to pay the fees as detailed above After agreeing, we will email you a copy to keep.